Skip to main content
English (Canada) English (United Kingdom) English (Malaysia) English (New Zealand) English (Singapore)

Reactivate a terminated full-time employee as casual

Available for the following EmploymentOS plans: Lite, Plus, Unlimited
Available for the following HR Classic plans: Standard, Premium, Platinum
Available for the following user access levels: Admin

If a former full-time employee is being reinstated as a casual, you can reactivate their existing employee file rather than creating a new one. Then check their leave balances so their leave entitlements stay accurate.

Helpful Hint

Check whether the client uses Xero before you start. Xero doesn't allow employee reactivation, so Xero clients follow the steps in Xero clients below.

Reactivate the employee

Click here for a step-by-step guide
  1. Click the People menu.
  2. Click the People list submenu.
  3. Click the Filter button.
  4. Tick the Terminated checkbox.
  5. Click the name of the employee you want to reactivate.
  6. Click the Reactivate button.
  7. Choose whether you want to trigger onboarding checklists for the employee.
  8. Click the Re-activate button.

Important

After reactivation, you'll need to fill out the following information:

  • Start date.
  • Banking details.
  • Pension settings.
  • Tax details.
Update the employment type to casual

Change the employee's employment type to casual.

Warning

Reactivated employees keep the employment type they had when they were terminated. Make sure you update it after reactivation.

Leave balances

Check the leave balances

If leave was paid out when the employee was terminated, their balances should already be zero, and no further action is needed.

Correct leave balances that aren't zero
  1. Process a pay run for the employee and adjust their leave balances so that they reach zero.
  2. Import that payslip into HR. This resets the employee's leave balances to zero.
  3. Check that the leave balances now show zero. The employee has no remaining leave balances.

Helpful Hint

If the pay run was posted in Xero and its payment date is within four days of today, the payslip syncs to HR automatically. Otherwise, import it manually from the Add-ons settings. See Integrate Xero with Employment Hero.

Xero clients

Reinstate the employee in Xero
  1. Create a new employee in Xero.
  2. Set up the HR file in one of two ways. Create a new HR file for the employee, or contact Employment Hero support and ask us to map the existing HR file to the new Xero file.
  3. Check the leave balances, and correct them if needed, using the steps in Leave balances above.

Further information

Does the employee need a new payroll file?

No. Payroll is happy with this process, so no new payroll file is required.

Will the employee get a new payroll ID?

If the employee had a payroll ID before termination, they get a new one when their profile is reactivated. If they didn't have one, the Payroll ID field stays blank, but a new payroll record is still created.

Why can't I reactivate the employee in Xero?

Xero doesn't allow employee reactivation, so a new employee needs to be created in Xero. See Xero clients above.