Managing work eligibility | HR Employee File

Overview

Work eligibility refers to your employees having the right to work in Australia and, as an organisation, it is important to have an easy way to find out this information. One way to manage this process is via an automated VEVO check process that will verify all your new employees' Visa details and confirm they can work in Australia.

The Work Eligibility feature allows you to run a VEVO check against your employee's that have nominated they are currently not an Australian or New Zealand citizen. You can also use this feature to add, view and delete any required documents, plus also use this feature to edit an employee's passport number.

Important

If you are on a premium or platinum plan, you can use the Work Eligibility report to run bulk VEVO checks. To read further information on this report, refer to the following article.

Availability

HR Plan:   Free   Standard   Premium   Platinum
  User Access:   Employee         Manager         Admin      

  This is the default access level per user and whether they have  view,  edit and  delete access, excluding any changes made via our Custom Security feature.

Getting started

The below premises will walk you through how to add any required supporting documentation and how to run a Vevo check.

Add documentation
  1. Click the   Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a document added.
  4. Click the Work Eligibility tab.
  5. Click the   Add Document button.
    Vevo_1.jpg
  6. Click or drag the required file onto the Upload tile.
  7. Click the Save button.
    Vevo_2.jpg
Run a VEVO check

Important

If you are on a premium or platinum plan, you can view historical VEVO checks. If you are on a Standard plan, you can only view the most recent check.

  1. Click on the   Personnel menu.
  2. Click on the Employees submenu.
  3. Select the employee who requires a check.
  4. Click the Work Eligibility button.
  5. Click Run Check button.
    Vevo_3.jpg

Maintain

The below premises will walk you through how to view and/or delete your supporting documentation and how to edit your passport information.

View documentation
  1. Click the   Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee whose documentation you wish to view.
  4. Click the Work Eligibility tab.
  5. Click the document you want to view.
    Vevo_4.jpg
Edit passport information
  1. Click the   Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs their passport updated.
  4. Click the Work Eligibility tab.
  5. Click the   Edit button.
    Vevo_5.jpg
  6. Make the required changes and then click the Save button.
    Vevo_6.jpg
Deleting documentation
  1. Click the   Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a document deleted.
  4. Click the Work Eligibility tab.
  5. Click the Delete button.
    Vevo_7.jpg
  6. Click the OK button.
    Vevo_8.jpg

Further information

Definitions: VEVO checks
Success. This means the check has been successful and you can click the View button to see the details of the check.
Failed. This means the check has failed and could mean the details entered are incorrect or invalid.

Author recommended

So you have now completed your work eligibility form and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

  • HR Employee File: Certifications This feature allows your employees to complete their assigned certifications, update the data if it expires and view a history log of their uploaded documentation.
  • HR Employee File: Banking Details This feature allows you to add an employee bank account, specify the account number and how much to pay into each of their accounts.
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