Managing work eligibility | HR Employee File

Jimmy

Updated 24 March 2023 00:04

Overview

Work eligibility refers to your employees having the right to work in Australia and, as an organisation, it is important to have an easy way to find out this information. One way to manage this process is via an automated VEVO check process that will verify all your new employees' Visa details and confirm they can work in Australia.

The Work Eligibility feature allows you to run a VEVO check against your employee's that have nominated they are currently not an Australian or New Zealand citizen. You can also use this feature to add, view and delete any required documents, plus also use this feature to edit an employee's passport number.

Important

If you are on a premium or platinum plan, you can use the Work Eligibility report to run bulk VEVO checks. To read further information on this report, refer to the following article.

Availability

HR Plan:

Free

Standard

Premium

Platinum

User Access:

Employee

Manager

Admin

This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.

Getting started

The below premises will walk you through how to add any required supporting documentation and how to run a Vevo check.

Add documentation

Click the Personnel menu.
Click the Employees submenu.
Select the employee that needs a document added.
Click the Work Eligibility tab.
Click the Add Document button.
Click or drag the required file onto the Upload tile.
Click the Save button.

Run a VEVO check

Important

If you are on a premium or platinum plan, you can view historical VEVO checks. If you are on a Standard plan, you can only view the most recent check.

Click on the Personnel menu.
Click on the Employees submenu.
Select the employee who requires a check.
Click the Work Eligibility button.
Click Run Check button.

Maintain

The below premises will walk you through how to view and/or delete your supporting documentation and how to edit your passport information.

View documentation

Click the Personnel menu.
Click the Employees submenu.
Select the employee whose documentation you wish to view.
Click the Work Eligibility tab.
Click the document you want to view.

Edit passport information

Click the Personnel menu.
Click the Employees submenu.
Select the employee that needs their passport updated.
Click the Work Eligibility tab.
Click the Edit button.
Make the required changes and then click the Save button.

Deleting documentation

Click the Personnel menu.
Click the Employees submenu.
Select the employee that needs a document deleted.
Click the Work Eligibility tab.
Click the Delete button.
Click the OK button.

Further information

Definitions: VEVO checks

Success.	This means the check has been successful and you can click the View button to see the details of the check.
Failed.	This means the check has failed and could mean the details entered are incorrect or invalid.

Author recommended

So you have now completed your work eligibility form and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

HR Employee File: Certifications This feature allows your employees to complete their assigned certifications, update the data if it expires and view a history log of their uploaded documentation.
HR Employee File: Banking Details This feature allows you to add an employee bank account, specify the account number and how much to pay into each of their accounts.