The Employment Settings section allows you to customise your employment settings to suit your business needs. You can, for example, edit settings such as what timesheet type you use in your organisation, whether you have two-level leave approval enabled, or whether to make two-factor authentication mandatory for all your employees.
Important
You will need to have enabled the open beta feature, Negative Leave Balances, before you can use the new features outlined in this article. You can enable this beta feature via the Beta Flask drop-down and selecting Opt-in, though remember this is still an in-development feature and subject to change. To read more on how to enable this in-progress beta feature, refer to the following article.
Helpful Hint
We do not support Daily Hours on Weekly timesheets option on the Swag app.
Availability
| HR Plan: | Free | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
Editing data
- Click the Settings menu.
- Click the Company Settings submenu.
- Click the Employment Settings button.
- Complete the following fields:
Warning
Refer to the Employment settings feature availability section for which settings are accessible, as this depends on what Employment Hero plan you are on.
- Setup mode.
Helpful Hint
Setup mode allows you to block all outgoing emails from the platform. However, it only blocks emails at the time they trigger, not at the time they would be sent.
For example, if an action in the HR platform undertaken at 3:00pm triggers an email to go out. The email settings enabled means it will send this message at 7:00pm, and if you switch setup mode on at 5:00pm, this email will go into a queue to send once you switch setup mode off. However, if you were to turn setup mode on at 2:00pm, then the trigger never happened and no email will go out once you turn setup mode off.
During setup mode, we will only send an email if a user changes their account email, in which case we will send a verification email to the account holder.
- Two-level leave approval.
- Timesheet entry.
Helpful Hint
Employment Hero provides three timesheet types:
- Start and End Time Based on Daily Entries.
- Daily Hours Based on Daily Entries.
- Daily Hours Based on Weekly Entries.
- Negative leave balance.
Important
If your payroll admin enables the Hide an Employee's Leave Balance feature within the payroll platform, then an employee can still submit a leave request even if they go into a negative balance and you have enabled this feature.
- Calendar type.
- Overnight timesheets.
Important
The overnight timesheets feature is only available if you select the Start and End Times Based on Daily Entries timesheet option.
- Show staff details.
- Enforce two-factor authentication
- Typical work day.
- Automatically pay employees.
- HR Manager emails.
Helpful Hint
Employment Hero adds the HR manager's email to your platform invitation email. Providing a new employee with a point of contact for any issues regarding the platform. You can enter multiple HR manager emails by using a comma to separate them.
- Work safe authority.
Helpful Hint
Work-safe authorities can review all safety incident reports.
- Click the Save button.
Further information
| Function | Free | Standard | Premium | Platinum |
|---|---|---|---|---|
| Setup mode | ||||
| Two-level leave approval | ||||
| Timesheet: Start and end times based on daily entries | ||||
| Timesheet: Daily hours based on daily entries | ||||
| Timesheet: Daily entries based on weekly entries | ||||
| Negative leave balance | ||||
| Calendar type | ||||
| Overnight timesheets | ||||
| Show staff details | ||||
| Enforce two-factor authentication | ||||
| Typical work day | ||||
| Automatically pay employees | ||||
| HR manager emails | ||||
| Work-safe authority |
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