The HR platform allows you to set the frequency at which your employees will submit their timesheets. This gives you the freedom to choose a timesheet submission platform that best suits your organisational needs. The steps on how to undertake this are:

1. Log into Employment Hero.
2. Click the Settings option on the left-hand side menu.
3. Click the Company Settings option.
4. Click the Employment Settings tab.
5. Select the required timesheet type.
   
6. Click the Save button.

Once you have selected the timesheet type, you need to update the pay details for your salaried employees. This will enable your employees to submit timesheets whilst still being paid their normal working hours per week. The steps on how to undertake this are:

1. Click the People menu.
2. Click the Employees List option on the left-hand side menu.
3. Select the employee that needs timesheets enabled added and click Pay Details.
4. Click the Work Hours tab.
   
5. Click the Standard Daily Hours button.
   
6. Complete the following fields:
   • Normal working hours per week.
   • Ordinary work day.
     
7. Click the Save button.
   
   
8. Click the Pay Run Details tab.
   
9. Select the Pay Employees their Normal Working Hours by Default tick box.
   
10. Select the Synchronise with Payroll tick box.
    
11. Select Use Timesheets for Exceptions Only from the timesheet type drop-down.
    
12. Select the relevant work types.
13. Click on the Save button.
    

Once your employees submit timesheets for their hours worked, the HR platform will email a notification to their primary manager, notifying them they now have timesheets to approve. Upon approving timesheets, an administrator will need to upload this information to the payroll platform. The steps on how to undertake this are:

1. Click the Time option.
2. Click on Timesheets Management option.
3. Under Timesheet Approvals, select the desired filtering options and click the Run Report button.
4. Click the Upload All button.
   
5. Click the OK button.
   

You can pay a salaried employee in the same pay run as a non-salaried employee, however you will first need to create a rule set. A rule set prevents timesheets from a salaried employee being applied in a pay run and will instead cause the platform to default to just paying the employee their normal working hours per week. The steps on how to undertake this are:

1. Log into Employment Hero Payroll.
2. Click the Business option on the left-hand side menu.
3. Click the Payroll Settings submenu.
4. Click the Rule Sets button.
5. Click on the Add button.
   
   
6. Complete the following fields:
   • Name.
   • Description.
   • Rule set period.
   • Shift consolidation.
7. Click on the Save button.
   
   
   

   Helpful Hint

   Your created rule set will appear on the screen, allowing you to define its rules.

8. Click on the Create Rules button.
   
9. Click on the Add a rule button.
   
10. Complete the following fields:
    • Name.
    • When:
      • Select Time worked from the drop-down.
      • Select In shift period from the drop-down.
      • Select Is greater than from the drop-down.
      • Enter 0hrs (zero hours) in the text box.
    • Then:
      • Select Apply pay category from the drop-down.
      • Select None from the drop-down.
11. Click on the Save button.
    
12. Click the Activate Draft Rules button.
    

Once you have created a rule set, you need to assign it to the relevant employees. The steps on how to undertake this are:

1. Click on the Employee menu.
2. Click on the List submenu.
3. Click on the Employee's Name, which needs a rule set added.
4. Click the Pay Run Defaults option.
5. Select the rule set in the Pay Conditions Rule Set field.
   
6. Click the Save button at the bottom of the screen.