Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR plans: Standard, Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Admin
An online timesheet system helps your employees log their work hours easily, whether they are in the office or in the field. This ensures accurate records are submitted to managers for prompt review and approval.
The Employment Hero Manager Timesheet feature lets you approve or decline timesheets in bulk or individually, edit entries, or submit them on behalf of employees. You can also delete records if they are no longer required.
Important
To use this timesheet type, you need to enable Daily Hours based on Weekly Entries. For details on how to enable this feature, refer to this article.
Getting started
Important
When you submit a timesheet for an employee, Employment Hero will automatically approve the timesheet.
-
Log in to Employment Hero.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Click the Hourly button.
- Select the starting date in the Week field.
- Complete the following fields:
- Employee
- Cost centre
- Work type
- Monday to Sunday work hours
- Comment
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
Important
When you submit a timesheet for an employee, Employment Hero will automatically approve the timesheet.
-
Log in to Employment Hero.
-
Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Click the Full Day/Half Day button.
- Select the starting date in the Week field.
- Complete the following fields:
- Employee
- Cost centre
- Work type
- Monday to Sunday half-day or full day
- Comment
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
-
Log in to Employment Hero.
-
- Click the Timesheets Management submenu.
- Use the Tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
-
Log in to Employment Hero.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs to be declined.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Maintain
-
Log in to Employment Hero.
-
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range
- Employee
- Cost centre
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
-
Log in to Employment Hero.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
-
Log in to Employment Hero.
-
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
-
Log in to Employment Hero.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Further information
Pending | A manager needs to approve the timesheet. |
Approved | A manager has approved the timesheet. |
Declined | A manager has rejected the timesheet. |
Created at | Provides a timestamp of the timesheet creation date |
Synced at | Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll |
Sync successful | Determines whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful |
Edited at | Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt |
Icon | Name | Description |
---|---|---|
Blue clock | Used for approved, pending, or declined timesheets that have not synchronised with Employment Hero Payroll | |
Green clock | Used for approved timesheets that have synchronised with Employment Hero Payroll | |
Red clock | Used for approved timesheets that has not synchronised with Employment Hero Payroll | |
Orange clock | Used for pending, approved, or declined timesheets that have had changes made to them after synchronising with Employment Hero Payroll | |
Message | The employer has left a note regarding this timesheet. |