Available for the following HR plans: Standard, Premium, Platinum
Available for the following User Access levels: Admin
The Recruitment Management feature allows you to manage the open roles you are recruiting for by letting you edit your screening questions and evaluation questions, manage comments, hiring managers, and more. For information about how to manage job openings and the candidates who have applied for roles, refer to the following articles:
- How do I create a new job opening via the HR platform
- How do I manage candidates who have applied for roles via the HR platform
Interactive learning
Daily activities
- Click the Recruitment menu.
- Click the Recruitment submenu.
- Click the Jobs tab.
- You can use the Search field to find a specific role.
- You can also use the following filters:
- Status
- Teams
- Country
- Type
Helpful Hint
The filters you set here will be preserved even when you go to other areas of the platform or log out. This means you do not have to enter the same filters every time to view the roles you usually need to view.
- Click the Recruitment menu.
- Click the Recruitment submenu.
- Click the Jobs tab.
- Click the button.
- Click the Edit Job Details button.
- Click the Job Boards tab.
Helpful Hint
You will now see the job boards you have posted the job on, the status of the posting, and how many candidates have applied for the opening. You can also hover over the to see if any error messages have triggered.
Warning
The platform will not automatically repost any details you make to your job ad within the HR platform to your chosen job board. So, after making any updates within the HR platform to a job ad, you must manually repost these updates out to your chosen job board provider. To see the details on whether reposting your job ad will incur a fee from your job board provider, refer to the following article.
Important
You can only update the hiring process if all your candidates are on the new stage.
Managing roles
Managing comments
- Click the Recruitment menu.
- Click the Recruitment submenu.
- Click the Jobs tab.
- Click the role that needs a comment manually added.
- Write the required comment and click the button.
Helpful Hint
Typing @ into the text field, followed by an employee's name, will tag that employee in the message. Messages do not have a limit on the number of employee tags, so there is no limit to how many employees it can include.
- Click the Recruitment menu.
- Click the Recruitment submenu.
- Click the Jobs tab.
- Click the role that needs a comment edited.
- Click the button.
- Click the Edit button.
- Make the required changes and click the Save button.
Helpful Hint
Typing @ into the text field, followed by an employee's name, will tag that employee in the message. Messages do not have a limit on the number of employee tags, so there is no limit to how many employees it can include.
Managing collaborators
Managing hiring managers
Further information
Information. | Notes. |
---|---|
Name. | |
Email. | |
Phone number. | |
Attachment. | If we are pulling the attachment from a job board application, then there is no limit. However, for a manually added candidate, there is a limit of three files. |
- Filters are pre-set to show active roles in all teams and countries. Simply click a filter to change your results.
- Once you use a role or country within a role, it will appear within the relevant filter.
- You can search for a role using the Search field.
- You can sort roles by role title or creation date using the on-the-table header.
- You can see all the candidates within a role by clicking the Role title.
- To view more options, select the button next to the roll of your choice.
- The Role Overview page shows the latest status changes made to a role, such as the creator, close date, and who reopened the role and when.
- The Edit Role feature allows you to update the job details, change the hiring process, add hiring managers and/or collaborators; edit and/or repost a role, or post a role to a job board.
- The Close Role feature allows you to end a role and updates the Role Overview page.
- The Copy Role feature allows you to copy the job details and hiring process of a current role.
- The Delete Role removes a role completely from the Recruitment Module.
We will copy over the following information:
- Personal email auto-fills from candidate profile.
- Team auto-fills from the team listed in the role details.
-
Candidate documents sync to the new employee's uploaded documents, for example, their resume, and cover letter.
As soon as the candidate has applied for a role, they will receive an automatic system-generated email notification, confirming their job application has been received. It is similar to the standard emails that other job board platforms like Seek and Indeed utilise. Unfortunately, there are no platform settings associated with this and the email notification is not customisable at this stage.
In some cases, you may want to take down the job ads without actually closing the job itself in the platform. For example, you may have already offered the role to a candidate but they have not yet accepted, so you don't wish to disqualify all other candidates yet.
Explore similar content
- Managing your organisation's hiring processes via the HR platform This feature allows you to create a new hiring process you can customise to your organisation's needs.
- Managing your organisation's job board integrations via Hiring Essentials This feature allows you to connect to a Job Board platform, where you can then post the job openings you have created within the platform.