Certifications act as proof of attainment, and allow you to see what training, licences, qualifications and checks your employee has received. Certifications can also form a requirement for certain roles, such as a security guard needing a security licence or a child care worker needing a certificate 4 in childcare.
The Certifications Reporting feature allows you to see how your employees are progressing with their assigned certifications, understand what is overdue, and when their manager approved their submission. You can also use this feature to download a CSV file of the data, enabling you to load the report into a CSV-supported program like Microsoft Excel.
Helpful Hint
Contractors are included with Certification Reports, and can be sorted via the Personnel Type filter.
Availability
| HR Plan: | Free | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
Getting started
Important
Certifications assigned to pending employees do not show in the Certification report.
- Click the Reports menu.
- Click the Compliance Reports submenu.
Helpful Hint
You will now see an overview of the five different areas of compliance reporting.
- Click on the Certification graph.
- Choose from the following filters:
- Show terminated employees.
- Show archived certifications.
- Personnel type.
- Personnel.
- Certification Type.
- Check.
- Licence.
- Qualification.
- Training.
- Certification name.
- Mandatory
- Mandatory.
- Optional.
- Teams
- Locations
- Employing Entity
- Status.
- Active.
- Declined.
- Expired.
- In review.
- Outstanding.
- Click the Filter button.
Daily activities
Important
Certifications assigned to pending employees do not show in the Certification report.
- Click the Reports menu.
- Click the Compliance Reports submenu.
Helpful Hint
You will now see an overview of the five different areas of compliance reporting.
- Click on the Certification graph.
- Select Review from the Status drop-down.
- Choose from the following filters:
- Show terminated employees.
- Show archived certifications.
- Personnel type.
- Personnel.
- Certification Type.
- Check.
- Licence.
- Qualification.
- Training.
- Certification name.
- Mandatory
- Mandatory.
- Optional.
- Teams
- Locations
- Employing Entity
- Status.
- Active.
- Declined.
- Expired.
- In review.
- Outstanding.
- Click the Filter button.
- Click the View Details button.
Data management
Important
Certifications assigned to pending employees do not show in the Certification report.
- Click the Reports menu.
- Click the Compliance Reports submenu.
Helpful Hint
You will now see an overview of the five different areas of compliance reporting.
- Click on the Certification graph.
- Choose from the following filters:
- Show terminated employees.
- Show archived certifications.
- Personnel type.
- Personnel.
- Certification Type.
- Check.
- Licence.
- Qualification.
- Training.
- Certification name.
- Mandatory
- Mandatory.
- Optional.
- Teams
- Locations
- Employing Entity
- Status.
- Active.
- Declined.
- Expired.
- In review.
- Outstanding.
- Click the Filter button.
- Click the Download CSV button.
Author recommended
So you have now run a certification report and you are now wondering, what next can I do. There are two recommendations I would make on this front and they are:
- Managing your organisation certification settings | HR Web Platform This feature allows you to add your organisations certification requirements to your HR platform.
- Managing assigned Certifications | HR Employee FileThis feature allows your employees to complete their assigned certifications, and update the data if a record expires.
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