Available for the following plans: Employment Lite, Employment Plus
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Manager, Admin
The Payroll Leave Management feature lets managers or admins approve or decline leave requests, view leave balances, and see any conflicting requests on the calendar. You can also submit, edit, or delete leave requests for employees. This article guides you through each process.
If you use the HR classic platform and want to manage leave, see this article.
Warning
Leave requests flow from the HR classic platform to the payroll classic platform. This connection is one-way, so any changes made in the payroll classic platform will not sync back to the HR classic platform. We advise you to make any leave request changes via the HR classic platform's Leave Management feature.
Managing leave
- Click the Leave menu.
- Click the Manage Requests submenu.
- Click the Approve button.
- Click the Leave menu.
- Click the Manage Requests submenu.
- Click the Decline button.
- Enter the reason for declining and click the Decline button.
- Click the Leave menu.
- Click the Create Request submenu.
- Complete the following fields:
- Employee.
Important
Enter the name of the employee you are submitting a leave request for; do not enter the person's name who is submitting this leave request.
- Leave category.
Important
The leave types available depend on what leave allowance, pay category, and award is selected within the employee file. To read further details on how to view an employee's pay details, refer to the following article.
- Notes
- First day of leave.
- Last day of leave.
- Click the Add button to add any required files.
- If required, select the Approve Immediately tick box.
- Click the Save button.
Edit, delete or download leave requests
- Click the Leave menu.
- Click the Manage Requests submenu.
- Click the Excel button.
Important
Editing a leave request is only possible if you have not applied or part-applied it in a pay run.
- Click the Leave menu.
- Click the Manage Requests submenu.
- Click the Edit button.
- Make the required changes and then click the Submit Request button.
Important
Deleting a leave request is only possible if you have not applied or part-applied it in a pay run.
- Click the Leave menu.
- Click the Manage Requests submenu.
- Click the Delete button.
- Click the Delete button.
Viewing leave requests as a manager
- Click the Leave menu.
- Click the Manage Requests submenu.
- Use the following fields to filter your employee leave requests:
- Status:
- Pending leave.
- Approved leave.
- Declined leave.
- Leave period.
- Leave category.
- Group by:
- Employee.
- Leave category.
- Employee.
- Location.
- Status:
- Click the Leave menu.
- Click the Manage Requests submenu.
- In the Unit column hover over the total leave value.
Further information
| Pending | The leave request is waiting on a manager to approve. |
| Approved | A manager has approved a leave request. |
| Declined | A manager has rejected a leave request. |
Explore related content:
- Leave liabilities report: Payroll classic platformThis feature allows you to create a report covering your employee's current and historical approved leave requests, with the ability to see details such as the leave value, total hours, and loading value.
- Leave balances report: Payroll classic platform This feature allows you to create a report that you can use to analyse each employee's current and historical leave balances and see details such as the leave value, loading value, and leave type.