1. Employment Hero Help Centre (AU)
  2. HR Web Platform
  3. Recruitment
  4. Candidate Pool
  5. Management

Candidate pool management | HR Web Platform

Jimmy
Updated

A recruitment module helps companies organise candidates for hiring and recruitment purposes. These features allow businesses to collect information, organise prospects based on experience and skill set, and filter applicants. There are many benefits of using such a module, and you can expect to see metrics like time, cost, and candidate quality improve.

The Candidate Pool feature within the Recruitment module allows you to see all the people who have applied for your open roles, with the ability to filter this list by status and/or name. You can also use this feature to view the candidates profile and see details such as their phone number and resume and copy a candidate over to a different role.

Availability

HR Plan:   Free   Standard   Premium   Platinum
  User Access:   Employee         Managers         Admin      

  This is the default access level per user and whether they have  view,  edit and  delete access, excluding any changes made via our Custom Security feature.

Getting started

Add a new candidate
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Open Candidate Profile button.
    Pool_1.jpg
  5. Click the   New Candidate button.
    Role_7.jpg
  6. Complete the following fields:
    • Email.
    • First name.
    • Last name.
    • Phone number.
    • Attachments.
    • Source:
      • Manual entry.
      • Referral:
        • Referrer first name.
        • Referrer last name.
        • Referrer work email.
  7. Click the Create button.
    Pool_5.jpg
Add a comment
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Open Candidate Profile button.
    Pool_1.jpg
  5. Write the required comment and click the   button.

    Helpful Hint

    Typing @ into the text field, followed by an employee's name, will tag that employee in the message. Messages do not have a limit on the number of employee tags, so there is no limit to how many employees it can include.

    Role_9.jpg
Add a custom tag

Helpful Hint

Only users on our platinum plan can use this feature. 

  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Open Candidate Profile button.
    Pool_1.jpg
  5. Write the required tag in the Tags field and click the Create button.
    Tag_1.jpg

Daily activity

Filter displayed candidates
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. You can refine the displayed roles by either:
    • Using the following filters to change the displayed roles:
      • Status:
        • Show all.
        • Open roles.
        • Closed roles.
      • Disqualification reason:
        • Duplicate.
        • Location.
        • Work rights.
        • Salary expectations.
        • Lacking skills/qualifications.
        • Cultural fit.
        • Preferred another candidate.
        • Spam.
        • Offer rejected.
        • Unavailable.
        • Uninterested.
        • Screening answers.
        • Overqualified.
        • Blocked.
        • Unknown.
      • Tags.
    • Using the Search field to find a specific candidate.
    Pool_3.jpg
Onboard a candidate

Important

You can only onboard a candidate once you have moved them to the hired stage.

  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Open Candidate Profile button.
    Pool_1.jpg
  5. Click the Onboard button.

    Helpful Hint

    Once you click the Onboard button, the platform will re-direct you to the Employee Onboarding feature. To read further information on this feature, refer to the following article.

    Role_16.jpg
Move a candidate to the next stage
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Open Candidate Profile button.
    Pool_1.jpg
  5. Click the Move To   button.
  6. Click on the stage where you need to move your candidate.
    Role_14.jpg
  7. Click the Continue button.
    Role_15.jpg
View candidate profile
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Open Candidate Profile button.
    Pool_1.jpg

Editing data

Copy a candidate
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Copy Candidate button.
    Pool_2.jpg
  5. Select the required role and click the Save button.
    Pool_4.jpg
Edit a comment
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Open Candidate Profile button.
    Pool_1.jpg
  5. Click the   button.
  6. Click the  Edit button.Role_20.jpg
  7. Make the required changes and click the Save button.

    Helpful Hint

    Typing @ into the text field, followed by an employee's name, will tag that employee in the message. Messages do not have a limit on the number of employee tags, so there is no limit to how many employees it can include.

    Role_21.jpg

Removing data

Delete a comment
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Open Candidate Profile button.
    Pool_1.jpg
  5. Click the   button.
  6. Click the   Delete button. 
    Role_25.jpg
  7. Click the Delete button.
    Role_26.jpg
Delete a candidate
  1. Click the  Recruitment menu.
  2. Click the Candidates tab.
  3. Click the  button.
  4. Click the Delete the Candidate button.
    Delete_1.jpg
  5. Click the Delete button.
    Delete_2.jpg

Author recommended

So you have now used the viewed your candidate pool and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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