Within your organisation, you may have employees who submit timesheets to record hours worked and any breaks. Primary and secondary managers can approve, decline and edit timesheets submitted by their direct reports.
How it works
Managers can access and approve or decline submitted timesheets via the Timesheets menu. Managers can also edit and amend submitted timesheets prior to approval.
What you need to do
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There are a number of steps that an administrator needs to complete to approve, decline, and edit a timesheet. These steps are:
Approve timesheets
- Select the Time menu.
- Select the Timesheets Management submenu.
- Select the timesheets you would like to approve, or Select All at action all available timesheets.
- Click Approve Selected to approve the timesheet(s).
Decline timesheets
- Select the Time menu.
- Select the Timesheets Management submenu.
- Select the timesheets you would like to decline, or Select All at action all available timesheets.
- Click Decline Selected to approve the timesheet(s).
- Enter the reason that you have declined the timesheet. The reason will be made visible to the employee.
Edit timesheets
- Select the Time menu.
- Select the Timesheets Management submenu.
- Locate the timesheet you would like to edit.
- Select the Actions drop-down menu, then select Edit.
- Review the timesheet details and make any required changes.
- Select Update.
Further information
Approve a timesheet for a terminated employee
Timesheets for a terminated employee cannot be approved directly. To approve their timesheets, you will need to follow these steps:
- Reactivate the employee in the HR platform.
- Approve their timesheets once they are active again.
- Terminate the employee after the timesheets have been approved.
How do I know whether my timesheets have synced to payroll?
Once a timesheet is approved, it will sync to the payroll platform. This is indicated by a green clock, which you can hover over to view sync details.
A red clock indicates that the timesheet has not synced to payroll.
What do I do if my timesheets have not synced to payroll?
If your timesheets have not synced to payroll, check the following:
- Your Payroll integrations issues dashboard for further information.
- Your HR and Payroll platforms are successfully integrated.
- The employee is configured to sync to payroll in their employee file under Pay Details > Pay Run Details.
Explore related content
- How do I manage leave? This article covers all general aspects of leave management.
- Manage leave types: This article goes through the steps to add, remove, or amend any leave types on your system.
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