Available for the following Payroll plan: Free Payroll, Core Payroll
Available for the following user access levels: Admin
Within your organisation, you may have users that need access to just a specific feature to undertake certain actions, such as reviewing expense claims or seeing who has clocked into work. We know these employees do not need full admin rights but tailored access to suit the needs of their role.
The Restricted Access feature allows you to create your own security groups based on what your managers need access to within your payroll classic platform. You can also use this feature to edit any previously created security groups and delete a record if it is no longer required.
Only a full-access user can grant access to users.
Getting started
Select which type of access you want to make for the relevant instructions.
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Add button.
-
Enter the employee's email address into the Email Address field.
Helpful Hint
If you enter the email address of an employee that already exists within your payroll classic platform, then their name will automatically populate within the Name field.
- Click the Restricted Access button.
- Click the Reporting tab.
- In the User Has Access To drop-down menu, select one of the following options:
- No reports
- All reports
- Report packs
- The following reports
-
Choose whether to select the No Restriction on Reporting Data tick box.
Helpful Hint
The restricted reporting feature is only available if the employee is a part of a restricted location or employee group. To read further details on how to assign an employee to an employee restriction access or location, please refer to the Employee Access and Locations tabs in this article.
- Click the Save button.
Availability
| Payroll Plan: | Standard | Premium |
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Add button.
-
Enter the employee's email address into the Email Address field.
Helpful Hint
If you enter the email address of an employee that already exists within your payroll classic platform, then their name will automatically populate within the Name field.
- Click the Restricted Access button.
- Click the Clock Me In tab.
- Click the Grant Access to Locations button.
- Click the User Has Access To drop-down and select from the following options:
- No kiosks
- All Kiosks
- The following kiosks
- Click the Save button.
Availability
| Payroll Plan: | Standard | Premium |
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Add button.
-
Enter the employee's email address into the Email Address field.
Helpful Hint
If you enter the email address of an employee that already exists within your payroll classic platform, then their name will automatically populate within the Name field.
- Click the Restricted Access button.
- Click the Employee Access tab
- Click the Add a Group button.
- Select the required feature access.
- Click the Save button.
Availability
| Payroll Plan: | Standard | Premium |
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Add button.
-
Enter the employee's email address into the Email Address field.
Helpful Hint
If you enter the email address of an employee that already exists within your payroll classic platform, then their name will automatically populate within the Name field.
- Click the Restricted Access button.
- Click the Location tab.
- Click the Grant Access to Locations button.
- Complete the following fields:
- Criteria
- Is one of
- Select the required feature access.
- Scroll down and click the Save button.
Maintain
Select which type of access you want to make for the relevant instructions.
Availability
| Payroll Plan: | Standard | Premium |
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Edit button.
- Make the required changes and click the Save button.
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Delete button.
- Click the OK button.
Availability
| Payroll Plan: | Standard | Premium |
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Edit button.
- Click the Clock Me In tab.
- Make the required changes and click the Save button.
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Delete button.
- Click the OK button.
Availability
| Payroll Plan: | Standard | Premium |
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Edit button.
- Select the required feature access and click the Save button.
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Delete button.
- Click the OK button.
Availability
| Payroll Plan: | Standard | Premium |
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Edit button.
- Click the Location tab.
- Make the required changes, then scroll down and click the Save button.
- Log into your Employment Hero Payroll classic platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Manage Users button.
- Click the Manage Users tab.
- Click the Ok button.
- Click the Ok button.
Explore related content
- How do I manage Payroll Employee Groups? You can use this feature to add a new group to your payroll classic platform and specify the criteria that an employee needs to meet to become part of said group.
- How do I enable and manage two-factor authentication (2FA) via Payroll classic? This feature allows you to make it mandatory for any manager and employee on your Payroll classic platform to set up and use 2FA.