Available for the following plans: Employment Plus, Employment Unlimited
Available for the following Payroll classic plan: Standard, Premium
Question
How do I export a finalised pay run?
Answer
When processing a pay run, you need to submit a Full Payment Submission (FPS) to His Majesty's Revenue Collection (HMRC). The reason for this, it to inform them about the payments you made to your employees and what deductions you added to their pay. You can use the Submit Pay Run to HRMC feature within a finalised pay run, to send this data through to the HMRC.
Before you submit your first Full Payment Submission (FPS), you need to make sure you have correctly configured your RTI username and password under the HMRC settings page. Please refer to the following article for more information.
- Log into your Employment Hero platform.
- Click the Pay Run menu.
- Click on a finalised pay run that needs sending to the HMRC.
- Click the Submit Pay Run to HMRC button.
You will need to adjust your process if you bring your payday forward in December and pay employees early. Follow the below steps:
When finalising the pay run, click the Edit button (pencil icon) shown below.
The date paid will show on the payrun and on payslips, however the FPS Date will be reported to
You can then enter an earlier pay date in the ‘Date paid’ field, and keep the FPS Date the same as normal.
The date paid will show on the pay run and on payslips, however, the FPS Date will be reported to HMRC on the FPS.
Explore related content
- Setup BACs and HMRC payment files This feature allows you to set up your organisation's BACs and HMRC payment file details, such as the account name and number.
- How do I recheck HMRC notices This feature allows you to create a report on the inclusions your organisation has processed within your finalised pay runs.