Available for the following plans: Employment Plus, Employment Unlimited
Available for the following HR classic plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
Important
If you have joined Employment Hero on or since 1 January 2026, you will have access to the new time off experience. See here for more information regarding this.
If you joined Employment Hero before 1 January 2026, you will get access to the new time off experience from 4 August 2026.
Question
How do I enable the negative balance feature?
Answer
You can manage the Prevent Negative time off Balances feature via time off Settings. This feature is managed individually per time off category.
Important
Only HR + PY has the option to track and prevent negative time off balances.
If your payroll admin enables the Hide an Employee's time off Balance feature within the payroll platform, then an employee can still submit a time off request even if they go into a negative balance and you have enabled this feature.
- Click the Settings menu option.
- Click Time off.
- Click Edit next to the relevant time off category.
- Under Other Settings, tick or untick the Prevent negative time off balances checkbox as required.
- Click the Save button.
Further information
When enabled, this feature prevents employees from requesting time off if their projected balance on the time off start date would be negative.
How it works:
- It calculates the projected balance on the time off start date.
- It includes future accruals from last payslip to time off start date.
- Allows requests if projected balance will be sufficient at the time of the time off start date.
- The validation checks future balance with accruals, not current balance. This allows employees to request future time off even if their current balance is temporarily negative.