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Request statutory time off

Updated

Available for the following plans: Employment Plus, Employment Unlimited
Available for the following user access levels: Employee, Manager, Admin

Statutory requests for time off allow employees to take legally entitled time off for situations such as maternity, paternity, adoption, bereavement, and sickness.

To streamline this process, Employment Hero automatically provides statutory time off types, aligning requests with payroll requirements. Employees can submit requests through a dedicated form, ensuring compliance with relevant regulations and reducing manual administrative work for HR teams. This helps businesses manage employee time off efficiently while ensuring accurate payroll processing.

Helpful Hint

The statutory time off types will automatically appear in your time off categories Employment Hero account. The statutory time off types will appear with a purple System tag next to them.

This article explains how to:

 

 

Create settings for statutory sick time off type

How to add custom fields to your statutory sick time off reason
  1. Log into Employment Hero. 
  2. On the left-hand side menu, click Settings.
  3. Click Time off Settings.
  4. On the Statutory sick time off type, click the three dots (...).
    time off catgory click on sick time off 3 dots on right hand side
  5. Click the Edit button.
    sick time off click on edit
  6. On the Edit Sick pop-up box, tick the Time off Reason Required checkbox if you want there to be a mandatory reason for the sickness time off.
  7. Tick or time off the remaining checkboxes as required.
  8. Click the Save button.
    after adding time off reasons click on save

How to request statutory time off

Request statutory adoption time off
    1. Log into Employment Hero. 
    2. On the main menu, select Time.
    3. On the submenu, select Time off Management.
    4. Click the + Add New Time off Request button.
      AIO UK click on add new time off request
    5. In the Who is this time off request for? field, select either Individual, Multiple employees, or Everyone.
    6. In the Personnel field, select the individual(s) taking time off. 
    7. In the Time off type field, select Adoption.
      in time off type, select adoption from the drop down menu
    8. In the Time off Duration field, select either Half day, Full day, or Multiple days.
      adoption time off add duration
    9. In the End Date field, enter the last date of the time off.
      adoption time off add end date
    10. In the Is this a surrogacy adoption? field, tick the check box if a surrogacy adoption applies. (When this is ticked, the field beside Start date will say Baby Due date rather than Matching Date.)
      AIO UK adoption time off request modal surrogacy check box
    11. In the Start date field, enter the first day of the time off.
    12. Enter the matching date of the adoption in the Matching date field, or enter the baby’s due date in the Baby Due date field. (The field name will depend on whether you ticked the checkbox in step 10.)UK adoption time off request modal start date baby due date or matching date
    13. (Optional) In the Note field, add any notes regarding the time off. 
    14. (Optional) Click the Add document button and select one or more files as supporting documentation.
    15. Click the Approve button.adoption time off request modal click on approve
Request statutory maternity time off
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Time off Management.
  4. Click the + Add New time off Request button.
    AIO UK click on add new time off request
  5. In the Who is this time off request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, enter the individual(s) taking time off. 
  7. In the Time off type field, select Maternity.
    maternity time off modal select maternity from the drop down menu
  8. In the Start Date field, enter the first day of the time off.
  9. In the Time off Duration field, select either Half day, Full day, or Multiple days.
    maternity time off add time off duration
  10. In the End date field, enter the last day of the time off.
    maternity time off add end date
  11. In the Start date field, enter the date the time off starts.
  12. In the Baby Due Date field, select the date the baby is due.
    maternity time off modal select start date and baby due date
  13. (Optional) In the Note field, add any notes regarding the time off. 
  14. (Optional) Click the Add document button and select one or more files as supporting documentation.
  15. Click the Approve button.maternity time off modal click approve
Request statutory neonatal care time off
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Time off Management.
  4. Click the + Add New Time off Request.
    AIO UK click on add new time off request
  5. In the Who is this time off request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, enter the individual(s) taking time off. 
  7. In the Time off type field, select Neonatal care.
    select Neonatal Care Time off type
  8. In the Start Date field, enter the first day of the time off.
  9. In the Time off Duration field, select either Half day, Full day, or Multiple days.
  10. In the End date field, add the last day of your time off request.
  11. In the Baby Due date field, add your baby's due date.
  12. (Optional) In the Note field, add any notes regarding the time off. 
  13. (Optional) Click the Add document button and select one or more files as supporting documentation.
  14. Click the Approve button.
    Neonatal Care Time off click approve button
Request statutory paternity time off
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Time off Management.
  4. Click the + Add New Time off Request.
    AIO UK click on add new time off request
  5. In the Who is this time off request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, enter the individual(s) taking time off.
  7. In the Time off type field, select Paternity.
    paternity time off type
  8. In the Is this an adoption? field, tick the checkbox if an adoption applies. (When this is ticked, the field beside Start date will say Matching Date rather than Baby Due date.)
    aternity time off is this an adoption
  9. In the Start Date field, enter the first day of the time off.
  10. In the Time off Duration field, select either Half day, Full day, or Multiple days.
    paternity time off time off duration
  11. In the End Date field, select the last day of the time off.
    paternity time off end date
  12. In the Baby Due Date field, select the date the baby is due.
    paternity time off start date
  13. (Optional) In the Note field, add any notes regarding the time off. 
  14. (Optional) Click the Add document button and select one or more files as supporting documentation.
  15. Click the Approve button. paternity time off click approve
Request statutory parental bereavement time off
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Time off Management.
  4. Click the + Add New Time off Request button.
    AIO UK click on add new time off request
  5. In the Who is this time off request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, enter the individual(s) taking the time off. 
  7. In the Time off type field, select Parental Bereavement.
    parental bereavement time off time off type
  8. In the Start Date field, enter the first day of the time off.
  9. In the Time off Duration field, select either Half day, Full day, or Multiple days.
    parental bereavement duration
  10. In the End Date field, enter last day of the time off.
    parental bereavement end date
  11. In the Date of child loss field, enter the date that applies.
    date of child loss
  12. (Optional) In the Note field, add any notes about the time off. 
  13. (Optional) Click the Add document button and select one or more files as supporting documentation.
  14. Click the Approve button.
    parental bereavement time off add start and death date
Request statutory sick time off
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Time off Management.
  4. Click the + Add New Time off Request button.
    AIO UK click on add new time off request
  5. In the Who is this time off request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, select the individual(s) taking time off.
  7. In the Time off type field, select Sick.
    statutory time off sick time off type
  8. In the time off Reason field, choose the time off type from the drop-down menu.
    statutory time off sick time off reason
  9. In the Start Date field, enter the first day of the time off.
  10. In the Time off Duration field, select either Half day, Full day, or Multiple days.
    sick time off add duration
  11. In the End Date field, enter the last day of the time off.
    add sick time off end date
  12. (Optional) In the Note field, add any notes regarding the time off. 
  13. (Optional) Click the Add document button and select one or more files as supporting documentation.
  14. Click the Approve button. statutory time off sick time off click approve

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