Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Manager, Admin
With the View time off and unavailability features, managers, employees, and contractors can easily check the status of all out-of-office entries – whether they are regular employee time off or contractor unavailability.
The feature helps managers stay updated on team availability across different worker types and provides employees and contractors with a quick, convenient way to track their own calendar schedules.
Important
You can only view an employee time off request if the Payroll classic platform has processed it in a pay run and imported the pay slips into Employment Hero. This does not apply to contractor unavailability, which is logged instantly.
To check the status of a team member's schedule, go to Time in the main menu, select Time off Management from the submenu. Managers can view contractor unavailability right alongside employee time off, and can use the Worker type filter to choose between viewing Employees, Contractors, or both.
Manage time off and unavailability as a manager
- Click the Time menu.
- Click the Time off Management submenu.
- Locate the Worker type dropdown filter near the top of the table. Check the boxes for Employees, Contractors, or both, then click Apply to filter your view.
- Find the time off request or contractor unavailability entry you want to view.
- For employee time off requests, click the Actions button followed by the View button. Contractor unavailability records show an instant, automated status label directly inside the table.
- Click the Time menu.
- Click the Time off Management submenu.
- Find the relevant employee time off request.
- Hover over the to see the time off balance details.
- On the dashboard, refer to the Time off Calendar widget.
- Click the relevant time off period. (If you hover your cursor over it, you will see a black box confirming the dates.)
- Approve or decline the time off request as required in the Time off Request window.
View time off requests as an employee
- Click the Time menu.
- Under Time off, click the Time off submenu.
- Click the Filter button.
- Filter your search based on:
- Date Range
- Time off Category
- Status
- Click the Search button.
- Click the Actions drop-down button.
- Click the View button.
- Read the details of your time off request in the Time off Request window.
View unavailability history as a contractor
Contractors can track and manage their history of recorded unavailability directly from their personal dashboard log.
- Click the Time menu.
- Under Unavailability, click the Unavailability submenu.
- Review your entry history list. From this log, you can see scheduled dates, times, customised comments, and tracking states. Entries recorded here are confirmed instantly.
Frequently asked questions
There is an occasional issue where external calendar invites in Microsoft Outlook show the wrong date, meaning it is inconsistent with the time off submitted in your HR platform.
Click on and open the calendar invite often corrects the date display in Outlook.
This issue is due to how Outlook handles .ics calendar invites. As this is an Outlook-specific issue, we recommend contacting Outlook support directly if further assistance is required.