Setup payment files | Payroll Web Platform

A payment file is a file format used by all major New Zealand financial institutions and specifies how to make payments from one bank account to another. The most common way for employers to pay employees is via a payment file.

The Payment File Setting feature allows you to set up your organisation's payment file details, such as the account name and number, and lodgement reference. You can also use this feature to edit any previously created payment file settings and delete any records that are no longer relevant.

Availability

Payroll Plan:   Essentials   Standard   Premium

Getting started

The below premise will walk you through how to add a payment file to your payroll platform.

Add a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the   Add button.
    Payment__NZ__1.jpg
  6. Complete the following fields:
    • File format
      • Access global ACH format.
      • ANZ domestic payment format.
      • ASB standard bulk payments format.
      • BNZ payroll format.
      • KiwiBank GIFTS format.
      • Westpac Deskbank format.

      Helpful Hint

      The Westpac Corporate Online format is for NZ bank accounts only and you can not use it for payments sent from an AU Westpac bank account.

      • Westpac corporate online format.
      • HSBC credits file format.
    • Account number
    • Account Name.

    Helpful Hint

    The platform limits your account name to only 16 characters. For HSBC clients, enter the 12 digit account number shown on your HSBC statement.

    • Lodgement reference.
  7. Click the Save button.
    Payment__NZ__2.jpg

Data Management

The below premises will walk you through how to edit and/or delete a payment file on your platform.

Edit a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the Payment File that needs editing.
    Payment__NZ__3.jpg
  6. Make the required changes and then click the Save button.
    Payment__NZ__4.jpg
Delete a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the   button.
    Payment__NZ__5.jpg
  6. Click the OK button.
    Payment__NZ__6.jpg

Further information

Definitions
Account number. The account where you take payments from is where you source your account name.
Account name. The account name is the account name that the platform takes the payroll payments from.
Lodgement reference. This is the description of the payroll payment that will appear on the employee's bank statement for e.g. payroll or weekly wages.

Author recommended

So you have now added your payment files and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

  • Payroll platform: IRD settings This feature allows you to select from two submission types: lodging as an employer or lodging as an intermediary. You can only select one of the two options and which one this is depends on how your organisation submits lodgements to the IRD.
  • Payroll Platform: Setup my Organisations Business Details This feature allows you to update your organisational information, such as your legal entity used within your payroll platform.
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