If you are wondering which function is managed on the Employment Hero platform versus being managed in the Employment Hero Payroll platform, below is a handy guide.
Data points managed in Employment Hero
- Employee personal details
- Employment details (start date, job title, employing entity, employment type, cost centre, team/department, employment status, and location)
- Pay rate attributes (pay rate, pay rate template, pay category, ordinary working hours, pay schedule, pay frequency (hourly, weekly, etc.), pay anniversary date)
- Tax details
- KiwiSaver details
- KiwiSaver personal details - The rate of KiwiSaver contributions in HR is purely administrative and will not sync to Payroll. See Apply a KiwiSaver contribution rate rise for more details.
- Bank details
- Leave entitlements (leave types, leave allowance template configuration and balances originated from HR configuration)
- Normal working hours per week/day, ordinary work day, work pattern or rostered hours.
- Emergency contacts.
- Assigning employee Employment Hero Payroll tags
Data points managed in Employment Hero Payroll
- Pay categories and configurations (including unit of accrual, rate loading, KiwiSaver contribution rate, payment classification, pay category name)
- Location/Cost Centre Management
- Automated pay condition rules (penalty rates, loading rates, linked pay categories)
- Deductions, allowances, and expense reimbursement categories and rules.
- Pay run settings (pay cycles, pay run inclusions/exclusions (e.g., one-off allowances, recurring deductions, reimbursed expenses), end dates for inclusions/exclusions.)
- Liabilities (such as ACC levies, employer KiwiSaver contributions), configuration and reporting.
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KiwiSaver threshold configuration and employer liabilities management.
- KiwiSaver threshold configuration and employer liabilities management
- KiwiSaver contribution rates automatically updated unless override box is ticked
Summary Table
| Data Element | Managed in Employment Hero | Managed in Employment Hero Payroll |
| Employee personal & contact details | ✓ | |
| Job & employment details | ✓ | |
| Pay rate, template, & schedule | ✓ | |
| Tax details (IRD number, tax code) | ✓ | |
| KiwiSaver details | ✓ | |
| KiwiSaver contribution rates | ✓ | ✓ |
| Banking details | ✓ | |
| Leave balances & configuration | ✓ | |
| Assigning employee Employment Hero Payroll tags | ✓ | |
| Pay category set-up, rates, and rules | ✓ | |
| Location/Cost Centre management | ✓ | |
| Pay conditions, loadings, penalty calculations | ✓ | |
| Deductions, allowances, expense categories | ✓ | |
| Pay run inclusions and end dates | ✓ | |
| Liabilities, KiwiSaver thresholds | ✓ | |
| Timesheet/roster rules | ✓ | |
| Advanced integrations & mapping | ✓ | |
| Employment Hero Payroll tag management | ✓ | |
| Employing entity management | ✓ |
Most personal information is entered and managed in Employment Hero. The general rule of thumb is if it can be done in Employment Hero, it should be done there.
Functions managed in Employment Hero Payroll are generally items that involve more than one employee, so settings like pay and leave categories that would generally apply to a group of employees, rather than just one.