1. Log into your Employment Hero Payroll platform.
2. Click the   Business Settings menu.
3. Click the Payroll Settings submenu.
4. Click the   Details button.
5. Complete the following fields:

   • Business name.

     Important

     The Business Name is a required field that the platform uses as your display name and allows Employment Hero to identify your organisation.

   • Legal name.

     Important

     This is the name that appears on your employees’ pay slips.

   • Is this a foreign overseas entity?
     • Host country.

   • ABN.

     Important

     The ABN field is a requirement because it is the unique identifier used by the ATO to identify your business during electronic lodgements.

   • Address Line 1.
   • Address Line 2.
   • Suburb.

   • Contact name.

     Helpful Tip

     This is the name that will appear in the notifications sent from the platform.

   • Contact email address.

     Helpful Tip

     This is the email address that will appear in the notifications sent from the platform.

   • Contact phone number.
   • Contact fax number.

   • Standard hours per day.

     Important

     The value assigned here defines the default standard work day. It will mean when leave for a day gets applied for, this is how many hours it will default to. If you have any business rules requiring overtime to be calculated on a daily basis, this number will drive when overtime is triggered. Employers with a week defined as 38 hours might have 7.6 hours set here.

     What you enter here can be changed on an employee level for anyone it does not apply to via their Pay Run Defaults screen. What you set here will be the default value for new employees, so we would suggest you apply your most common setting here.

   • Work week.
   • Allow SMS notifications.

   • Automatically update super rates.

     Helpful Hint

     From July 1 2013 to 2025, super guarantee rates will increase gradually from 9% to 12%. Check this box if you want the platform to update these rates automatically from the next financial year.

     To update manually in the interim, please refer to this article: Managing your pay categories | Payroll Web Platform.

6. Click the Save button.
    

An ABA file is a standardised file format accepted by major Australian financial institutions. It facilitates payments from an employer's bank account to one or multiple employee bank accounts.

Employers use the ABA file generated by their payroll software to pay employees. Uploading the ABA file to the business internet banking portal and authorising the payments is a straightforward process for disbursing employee wages.

Find out more about other forms of files here. Read more about ABA files here.

1. Log on to your Employment Hero Payroll platform.
2. Click on Business > Payroll Settings > Business Settings > Payments.
3. Click Add to create a new set of ABA settings for your business. You can choose to set up multiple bank accounts for paying employees, however, only one is required.
4. After filling in the ABA details, click Save.

   • BSB Number.

     Important

     The BSB number of the account used for payroll payments. Required.

   • Account Number.

     Important

     The account number used for payroll payments. Required.

   • Account Name.

     Important

     The account name used for payroll payments. Required.

   • Financial Institution Code.

     Important

     The official 3-letter abbreviation of the financial institution where the bank account, from which payroll payments will be made, is registered. For instance, the official code for Westpac is WBC. Required.

   • Lodgement Reference.

     Important

     The description of the payroll payment that will be displayed on the employee's bank statement, for example, 'Payroll' or 'Weekly wages'. Required.

   • Name of User Supplying File.

     Important

     This field represents the name of the user or business generating the ABA file, commonly filled with the business name. Required.

   • APCA Number.

     Important

     This is a 6-digit number issued by your bank. If unsure of this number, please contact your bank for assistance. Required.

     This is a critical piece of information, please ensure you have checked this with your bank. Combiz and Westpac Corporate Customers will not be able to use the standard configuration listed.

   • Include Self Balancing Transaction.

     Helpful Tip

     By selecting this option, an extra "Self-balancing" transaction is appended to the ABA file's end. Certain financial institutions may require this when generating ABA files. To confirm if this option is necessary, kindly check with your financial institution. Optional.

   • Merge multiple payments for the same account into a single transaction.

     Helpful Tip

     If your financial institution mandates that only one transaction should be made per account per ABA file, choose this option. This requirement may arise when multiple payments, such as those for spouses or employees, are directed to the same bank account. In such cases, certain financial institutions necessitate merging these payments into a single transaction. Optional.

5. Now, you can generate ABA files directly from your pay runs.

If your organisation consists of multiple entities, it is crucial to configure these entities first before proceeding with the setup process. This provides accurate and streamlined management of your Employment Hero Payroll platform.

If you have multiple entities, you can set up multiple bank accounts which can be utilised within the differing pay schedules to ensure STP reporting is per entity.