Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Admin
An employee's salary may change because of a promotion, pay review, or yearly raise. This would require updating the information stored in the HR platform. Update this information to ensure the employee has the right pay details in the payroll platform. The HR to Payroll sync for employee file changes is not the same for employee file changes.
You can use the Salary History feature to add an employee's salary details and specify the leave allowance template, leave category, and pay schedule that needs applying. You can also use this feature to edit the information if it changes and delete a record if it is no longer required.
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Getting started
- Click the Personnel menu.
- Click the Employees submenu.
- Select the employee that needs a salary added.
- Click the Pay Details tab.
- Click the Salary History tab.
- Click the Create a New Salary button.
Warning
The effective date is the date the salary change will sync to payroll. Please note the below:
Employment Hero Payroll:
- Today or a past date will sync as of today’s date. The past date will be stored in HR however, the salary will change in Payroll as of today’s date so any necessary back payments will need to be calculated.
- A future date will sync and be applied in payroll as of the future dateComplete the following fields:
- Effective from.
Xero:
- If today or a past date is entered in HR, there is an option to sync that to Xero
- If a future date is added, it will not sync to payroll but trigger an email to payroll admin to manually add that to Xero
Important
Employment Hero uses the information within the Anniversary Date field and the Pay Rate Template field to calculate when to apply a pay rate increase to an employee file.
- Pay rate.
Helpful Hint
This field is only editable if you are not using an industrial award.
If entering a ‘per annum’ pay rate, please make sure the rate you enter is exclusive of superannuation. Superannuation will be applied on top of the pay rate listed.
- Superannuation.
Helpful Hint
This field is only visible if you are not using an industrial award and have set the pay rate as per annum.
- Pay category.
Helpful Hint
This field is only editable if you are not using an industrial award.
If can not see the correct pay category for this employee, then you will need to update your data from payroll. For details on to do this, refer to the following article.
- Leave allowance template.
Important
The leave allowance template provides the public holiday date for each state. So if you select the wrong leave allowance template, it will affect how your employee can apply for and submit leave requests.
- Pay schedule.
- Change reason.
- Comments.
- Click the Save button.
Maintain
Further information
The effective date is the date the salary change will sync to payroll. Please note the below:
Employment Hero Payroll
- Today or a past date will sync as of today’s date. The past date will be stored in HR however, the salary will change in Payroll as of today’s date so any necessary back payments will need to be calculated.
- A future date will sync and be applied in payroll as of the future date
Xero
- If today or a past date is entered in HR, there is an option to sync that to Xero
- If a future date is added, it will not sync to payroll but trigger an email to payroll admin to manually add that to Xero
Comments
If you future-date a salary history (for example, upcoming cpi increase), it it immediately visible to that employee, or only from the date it is active from?
clicked the link looking for how to add a leave category and i come to this page. not very helpful.
0 out of 3 and now 0 out of 4 found this useful
Hi Cary Pollock - sorry you haven't found this helpful. Can I ask what article link you clicked? You can find information about managing leave categories here: https://help.employmenthero.com/hc/en-au/articles/360001254955-Managing-leave-categories-via-the-HR-platform
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