Payroll platform: Update employee tax details


Sometimes an employee's tax declaration needs updating when their circumstances change. These changes can include needing to update their Tax File Number (TFN) right through to changing their record to reflect that they no longer have a Higher Education Loan Program (HELP), Student Startup Loan (SSL) or Trade Support Loan (TSL) debt.

The Tax Declaration feature is where you update these details if they change, with the Payroll platform reflecting theses changes throughout the entire platform. This means there is only one place you need to update tax declaration details if they change. Ensuring your employee record on the payroll platform is always up to date.


If you use our HR product, then you will need to update an employee's tax details via your HR platform and these changes will then sync over to your payroll platform. The HR platform is the source of truth for these details, not the payroll platform. To read further details on this feature, you can refer to the following article.


Payroll Plan:   Standard   Premium


The below premise will walk you through how to edit your employees' tax details.

Edit employee tax details
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Employee menu.
  3. Click the List submenu.
  4. Click on the employee who needs split earnings enabled.
  5. Click the   Tax File Declaration button.
  6. Complete the following fields:
    • Tax file number.
    • Previous surname.
    • Employment type:
      • Full time.
      • Part time.
      • Labour hire.
      • Superannuation income stream:
        • Contractor ABN.
    • Tax declaration options:
      • Australian for tax purposes:
        • Claim tax-free threshold.
      • Is approved working holiday maker:
        • As of x  date.
        • Visa country.
      • Claim seniors and pensioners tax offset.
      • Claim zone, overseas forces or dependent tax offset.
      • Has accumulated STSL debt:
        • Calculate STSL on taxable earnings.
        • Calculate STSL on repayment income.
      • Is a seasonal worker.
      • Has approved withholding variation:
        • X percentage.
    • Date signed.
  7. Select one of the following STP Tax Categories:
    • Not applicable.
    • Actor.
    • Horticulturist and shearer.
    • Senior and pensioner.
    • ATO defined.
    • Daily casual.
  8. Click the Save button.

Author recommended

So you have now edited your employees' tax details and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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