Available for the following plans: Employment Lite, Employment Plus
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Admin
The Casual Conversion Report feature is designed to provide you with detailed insights into your casual employees' eligibility, work patterns and work pattern strength. It displays data for all casual employees meeting the specified criteria and also allows you to refine your search.
You can filter results based on a specific date, employee, pay schedules, or employing entities. This customisation ensures you can focus on the information most relevant to your needs.
Important
This report will only populate for employees whose employment type is Casual and use timesheets to submit all time worked.
Getting started
- Click the Reports menu.
- Under the Employee section, click Casual conversion report.
- Filter the report based on:
- Date.
- Employees.
- Pay Schedules.
- Employing Entities.
- Locations.
Helpful Hint
Read more about these filters in the Casual Conversion Report filters item under the Further information section of this article.
- Click the Run report button.
Helpful Hint
Read more about the details of the report in the Onscreen report details item under the Further information section of this article.
Data management
- Click the Reports menu.
- Under the Employee section, click Casual conversion report.
- Filter the report based on:
- Date.
- Employees.
- Pay Schedules.
- Employing Entities.
- Locations.
Helpful Hint
Read more about these filters in the Casual Conversion Report filters item under the Further information section of this article.
- Click the Excel button.
Helpful Hint
Read more about the details of the downloaded report in the Tabs in the downloaded report item under the Further information section of this article.
Further information
As of 26 August 2024, casuals have a new pathway to full-time or part-time (permanent) employment under the National Employment Standards. The ‘employee choice pathway’ allows eligible casuals to notify their employer in writing of their intention to change to permanent employment.
A casual is able to provide written notice to their employer to change to permanent employment under the employee choice pathway if they:
- have been employed for at least 6 months (12 months if employed by a small business);
- believe they no longer meet the requirements of the casual employee definition.
Further information regarding Casual Conversion can be found on the Fair Work website.
You can filter the report using the following parameters:
- Date: The date filter allows you to select a the current date, or, a specific date in the past.
- Employees: The default value is ‘All’ however you can choose to filter the report for specific employees.
- Pay Schedules: The default value is 'All', however you can choose to filter the report for a specific pay schedule.
- Employing Entities: The default value is 'All', however you can choose to filter the report for a specific employing entity.
- Locations: The default is 'All', however, you can choose to filter the report by location.
After selecting your required filters, the report will display as follows:
- Name.
- Start date.
-
Work Pattern:
- The work pattern will display the last 6 months of processed (in a finalised pay run) timesheets from the date selected when filtering the report.
- The work pattern can be expanded by selecting the arrow next to the employees name to display a breakdown of timesheet date, start and end time for each employee or work pattern.
- If an employee has been employed less than 12 month, this will display in the work pattern column.
- If an employee doesn’t have 6 months worth of processed (in a finalised pay run) timesheet data, this will display in the work pattern column.
- Strength: The strength column will display a percentage which is calculated by the timesheet start and end time and days of the week of the employees processed (in a finalised pay run) timesheets
- Number of weeks.
- Location.
- Average hours: The average hours is calculated by totalling the processed (in a finalised pay run) timesheet hours displayed in the work pattern column, divided by the number of weeks.
When exporting to Excel, the report will comprise of two tabs:
- Work Pattern: This will display as per the on-screen report.
- Timesheet Data: All expandable timesheets under the employee dropdown function on the on-screen report will be displayed.
Explore related content:
- Payroll timesheet reporting The Timesheet Reporting feature allows you to create a report that you can use to analyse the timesheet submissions within your organisation and see details such as the start and end time, the location, reviewer, review date and submission status.
- Payroll Attendance Reporting The Attendance Reporting feature allows you to create a report that you can use to analyse the clock in out activities within your organisation and see details such as the notes made, the date and time, the source, the location, a timestamp map, and any images taken.