Available for the following plans: Employment Unlimited
An off-cycle payroll allows you to process payments outside of your standard pay schedule. This is useful for one-off payments such as bonuses, corrections, termination pay, or missed expenses.
Before you begin
Processing Time: If you intend to pay via direct deposit, ensure your "Pay Date" is set at least 4 business days in the future to allow for bank processing times.
Zero Earnings: Unlike a standard pay run, an off-cycle payroll starts with $0.00 earnings for all employees. You must manually add the specific earnings for each person.
Getting started
Navigate to Payroll on the left-hand sidebar and select Run Payroll.
- Click the purple + Create a new payroll button in the top right corner.
- In the Pay schedule name dropdown menu, select Off Cycle.
- Fill in the required date fields:
- Pay period: Verify the period cycle (usually "1 of 1").
- Period end date: Select the end date for this specific pay period.
- Pay date: Select the date the employees will receive funds.
- Click Continue to add employees.
You can choose to pay the entire company or specific individuals.
- Select one of the following options:
- All employees: Adds everyone in the system to this run.
- Selected employees: Allows you to pick specific individuals.
- If choosing Selected employees, use the search bar to find employees by name, cost center, or pay schedule.
- If you want to remove a selected employee, click on the trash can icon.
- Once all necessary employees are added, click Create payroll.
The payroll will load with all employees showing $0.00 in gross pay. You must now manually input what they are being paid.
- Click on an employee’s name to expand their pay details.
- Click the green + Add earnings for this employee link.
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Enter the payment details:
- Income Type: Select the category (e.g., Vacation Pay, Bonus, Salary).
- Cost Centre
- Notes: (Optional) Add a reference note for the payment.
- Rate/Amount: Enter the specific dollar amount or percentage.
- Hours/Units
Important: Click Save in the top right corner of the employee's earnings box before navigating away. If you do not click save, your changes will be lost.
- Repeat this process for every employee included in the pay run.
Once all earnings have been entered and saved:
Click the purple Complete payroll button.
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A summary window, "You are about to complete this payroll," will appear. Review the following settings:
Pay date & Run by date: Confirm these are correct.
Payment and account debit settings: Choose how the net pay will be funded (e.g., Manually fund net pay vs. Direct Deposit).
Publish employee paystubs: Choose if/when paystubs become visible to employees.
Employee notifications: Select Send notifications to employees if you want them alerted immediately.
Click Complete payroll to finalize the process.