Available for the following plans: Standard, Premium, Platinum, Unlimited
Available for the following user access levels: Admin, Owner, Delegated Employees (with Bulk Pay Run Entries permission)
With our new Bulk Payroll Entries feature, you can update multiple pay run entries at once using a quick, spreadsheet-style grid right inside payroll.
This article explains how to:
- Find and open Bulk Payroll Entries
- Add and edit earnings or deductions in bulk
- Use shortcuts, review edits, and save your changes
- Check current feature limitations
Getting started
Managing payroll updates just got a lot smoother. Here is how this feature helps you speed through pay run day:
- Save tons of time: Add bonuses, commissions, or ad-hoc deductions for multiple employees all on one screen.
- Safe staging: Everything you enter is saved as a temporary draft first, so you can review all your numbers before updating the main pay run.
- Fewer mistakes: Built-in checks highlight incomplete or missing information so you can fix issues before submitting.
Depending on your permissions, you can jump into the bulk entry grid in two quick ways:
Option 1: Directly from an open pay run (Admins & Payroll Managers)
- Go to Pay → Payroll → Run Payroll on the left side menu.
- Open your current pay run.
- Click the Payroll Actions drop-down menu near the top right.
- Select Bulk payroll entries.
Option 2: From the left menu (Delegated staff)
- Go to Payroll → Bulk Payroll Entries on the left navigation bar.
- Choose a pay run from either the Open or Finalized tab.
Tip
If you open a payroll that has already been finalized, the grid will open in Read-Only mode with a banner at the top. You will be able to review the entries, but editing controls will be turned off.
Maintain
Inside the grid, you will see two separate tabs: Earning Lines and Deductions.
1. Earning Lines tab
Use this tab whenever you need to add extra income for employees (like bonuses, commission, or extra hours worked).
| Field | What to enter |
|---|---|
| Employee | Pick any active employee included in this pay run. |
| Income Type | Choose the right pay category (e.g., Bonus, Overtime). |
| Cost Centre | Assign the cost to a specific department or location. |
| Notes | (Optional) Add a quick note for your reference. |
| Rate / Amount | Enter a hourly rate or a fixed lump sum. |
| Hours / Units | Enter the number of hours or days worked. |
| Total | This calculates automatically (Rate × Hours/Units) and cannot be edited manually. |
2. Deductions tab
Use this tab to add pay run deductions for your team.
| Field | What to enter |
|---|---|
| Employee | Pick any active employee included in this pay run. |
| Deduction Category | Choose an active deduction category set up for your business. |
| Notes | (Optional) Add a quick note for your reference. |
| Total | Enter the total dollar amount to deduct (this field is required). |
Important note
If you haven't set up any deduction categories yet, you will see a friendly reminder on screen with a handy link to your Settings page.
Here are a few quick tips to make editing even faster:
- Add multiple rows: Click Add Rows at the bottom of the table to add up to 20 blank rows at a time.
- Easy typing: Click straight into any cell to type notes, change numbers, or pick options from dropdown lists.
- Duplicate or remove: Click the Actions menu on any row to copy or delete it. You can also check the boxes next to multiple rows to delete them all at once.
- Change view size: Use the pagination menu at the bottom to view 10, 20, or 50 rows per page.
- Catch missing details: Use the Completion Status filter to find any blank rows or entries that need fixing instantly.
Saving or clearing your work:
- Apply to Payroll: Once everything looks good, click this to update your pay run. If any required details are missing, the system will nudge you to fix or remove those rows before saving.
- Discard: Click this if you want to undo your changes and start over from your last saved version.
Statutory Holiday Pay overrides: You can now override system-calculated Stat Holiday Pay lines directly in the bulk grid. Look for these two buttons on any Stat Holiday Pay line:
- Override: Edit the system-calculated values manually.
- Use system-calculated values: Revert your changes to the original system-calculated amounts.
Explore similar topics
- How to Run Payroll: Learn how to create, edit, and finalize pay runs for your team.
- How to set up and manage your deduction categories: Step-by-step instructions for setting up custom earning types and deduction rules in your company settings.