Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following user access levels: Admin

How it works

Employment Hero is the source of truth for your company settings, payroll settings, and employee file data. For you to terminate an employee correctly with a Xero connected system, you will need to follow a specific process. This process will make sure your employees receive their correct termination pay, and their off-boarding from Employment Hero is smooth and trouble-free.

What you need to do

There are three steps that an administrator needs to complete when terminating an employee and processing their last payment. An administrator needs to complete these actions on both the Employment Hero and Xero platforms. The three steps are:

Step 1: Process a termination pay

First, run a pay run as usual and within that pay run you can add in the relevant termination earnings line that your organisation has created for these occasions. The steps on how to undertake this are:

Log in to your Xero platform.
Click on the Payroll button.
Click the Pay Employees button.
Click the Process Pay Run button.
Click on the employee's name who needs a final payment added.
Click the Add button.
Select the relevant termination earnings category.
Click the Save and Close button.
Click the Post button.
Click the Complete Pay Run button.

Step 2: Import the pay run

The next step is to import the pay run into Employment Hero. This import process happens automatically at set times, when the two platforms meet the right conditions. If you are processing the employee termination in one go though, it is best to import the pay run completed in step 1 manually. The steps on how to undertake this are:

Log into your Employment Hero platform.
Log into your Employment Hero platform.
Click the General Settings menu.
Click the Add-ons submenu.
Click the Actions button.
Click the Update button.
Click the Update from Payroll button.
Select the required pay slip and click the Import button

Helpful Hint

The Payslips section will now show a green Updated button and means Employment Hero has successfully imported your selected Xero data.

Step 3: Off-boarding and terminate an employee

Important

Before off-boarding an employee, make sure that you have created an off-boarding checklist, so that the platform generates a list of tasks that need completing before their termination date. To read further details on how to create an off-boarding checklist, refer to the following article.

The last step is to off-board the employee within Employment Hero. When off-boarding an employee, you can select the date of their termination, the reason for them leaving, and add in any needed comments. The steps on how to undertake this are:

Log into your Employment Hero platform.
Click the Personnel menu.
Click the Employees submenu.
Click the Action button next to the employee that needs off-boarding.
Click the Off-Board Employee button.
Complete the following fields:
- Resignation.
- Abandonment.
- Termination.
- Retirement.
- Other.
Click the Terminate button.

Explore related content:

Xero guide: Leave balance visibility This guide walks you through how to customise your employee's leave balance visibility in your Employment Hero platform.
Common Xero Import Conflicts This section contains a range of error resolution articles that cover common import conflicts our clients run into when syncing their Xero data.