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Adding early adopters

Loren Mathewson
Updated
EH Content Team

Available for the following HR plans: Standard, Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Admin, Manager

When setting up your new platform, you can invite staff members to become Early Adopters. This allows them to explore the platform alongside you during the setup phase, helping both admins and early adopters to learn about the platform together. Early adopters will receive emails from Employment Hero to aid in navigating the platform during setup. You can find a list of these emails in the Further Information section below. You must first activate Setup Mode and the Setup Dashboard for your organisation before inviting early adopters.

Before you start

Turn on Setup Mode and Setup Dashboard
  1. Click the Settings menu.
  2. Under Security & Access Settings, click the System Setup submenu.
  3. Use the toggle to turn on Setup Mode.
    System setup.jpg
  4. You then have the option to turn on Setup Dashboard
  5. Click the Save button.

Getting started

Invite an existing staff member
  1. Log into Employment Hero.
  2. On your Employment Hero Dashboard, locate the Getting started panel.
    Screenshot of where to locate the set up panel on the employment hero dashboard
  3. Locate the Invite your early adopters option then click Set up now.
    Screenshot of where to click on set up now for early adopters in the set up dashboard
  4. You will see a pop-up explaining the advantages of inviting Early Adopters.
  5. Select your chosen employee under Search a name.
  6. Add the following details:
    • Role type
    • First name
    • Last name
    • Email

  7. Click the Send Invitation buttonand t he early adopter that you have invited will receive an invitation email.

    Important

    The invitation email will last for 72 hours. After this, you will need to manually send another invitation email to the early adopter.

    Screenshot of where to click on set up now for early adopters in the set up dashboard

Inviting staff via Employee Onboarding
  1. Log into Employment Hero.
  2. Click the Home menu.
  3. Locate the Employee Onboarding panel, then click the Add Employee button. You may need to scroll down the page to find this tile.
    Screenshot of where to click on add employee in the employee onboardng tile
  4. Add the following details:
    • Email
    • First name
    • Last name
  5. Click the Continue button.
    Screenshot of where to add the email, first name and last name for early adopters
  6. Add the following details:
    • Employing entity
    • Location
    • Last name
    • Employee code (optional)
    • Remote (optional)
    • Employment type
    • Start date
    • Job title
    • Industry standard job title
    • Probation length (optional)
    • Primary manager (optional)
    • Secondary manager (optional)
    • Teams (optional)
  7. Click the Continue button.
  8. Add the following:
    • Pay rate
    • Work hours
    • Ordinary work day
    • Benefits (optional)
  9. Click the Finish button.
  10. Back on your Employment Hero Dashboard, locate the Getting started panel.
    Screenshot of where to locate the set up panel on the employment hero dashboard
  11. Locate the Invite your Early Adopters option, and click the Set up Now button.
    Screenshot of where to click on set up now for early adopters in the set up dashboard
  12. You will see a pop-up explaining the advantages of inviting early adopters.
  13. Select your chosen employee under Search a name from the drop-down menu.
    Screenshot of where to search a name set up now for early adopters
  14. Add the following details:
    • Role type
    • First name
    • Last name
    • Email

  15. Click the Send Invitation button; the early adopter that you have invited will receive an invitation email.

    Important

    The invitation email will last for 72 hours. After this, you will need to manually send another invitation email to the early adopter.

    Screenshot of where to add the email, first and last name set up now for early adopters

Invite staff via People Employee List
  1. Log into Employment Hero.
  2. Use the Quick Add method of adding an employee by following these directions
  3. Back on your Employment Hero Dashboard, locate the Getting started panel.
    Screenshot of where to click on the getting started panel for early adopters
  4. Locate the Invite your Early Adopters option, then click the Set up Now button.
    Screenshot of where to click on set up now for early adopters in the set up dashboard
  5. You will see a pop-up explaining the advantages of inviting early adopters.
  6. Select your chosen employee under Search a name.
    Screenshot of where to click on search a name for early adopters in the set up dashboard
  7. Add the following details:
    • Role type
    • First name
    • Last name
    • Email

  8. Click the Send Invitation button.  The early adopter that you have invited will receive an invitation email.

    Important

    The invitation email will last for 72 hours. After this, you will need to manually send another invitation email to the early adopter.

    Screenshot of where to click on search send invitation for early adopters in the set up dashboard

Further information

List of emails sent to early adopters
Early adopters will receive the following emails while their organisation is in setup mode.
Topic Action Subject
Confirmation email (early adopters)   <Org name> has invited you to join Employment Hero
Licence emails (certification)
 

If assigned 

 

 You are required to obtain a certification
  If not assigned   Your certification is no longer required
Member licence emails If approved Your certification has been approved
 

If not approved 

 

 Your certification has been declined
  Complete (employee submits to review) You are required to review a certification
  Expired licence Your certification has now expired
  Remind manager to review Your employee's certification <expires today | will expire in %{reminder} | has expired %{reminder} ago
  Remind employee for expiry Your certification <expires today | will expire in %{reminder} | has expired %{reminder} ago
Timesheet emails New timesheet by employee Timesheets are awaiting your review
  Update by employee A timesheet entry from <employee name> has been updated and is awaiting your review
  Status update by manager Your timesheets have been updated
Document emails
 		 Confirm document email A new document has been added to your account
  Document signed by sender email %{employer_name} has sent you a %{document_title}
  Document requires recipient signature email Your signature is required for %{document_title}
  Document requires sending signatory signature email Document requires your signature
  Document not accepted email Your document has not been accepted by %{employer_name}
  Document letter of finalised email to recipient Your <document title> has been finalised with <employing entity>
  Document letter of finalised email to sender Your <document title> has been finalised with <employing entity>
  Confirm induction email You are required to acknowledge a document
  Confirm shared document email A new document has been added to your account
Leave request emails
 		 New leave by employee Leave requests are awaiting your review
  New leave request by manager A new leave request has been submitted by your manager
  Update by employee A leave request from <employee name> has been updated and is awaiting your review
  Status update by manager Your leave requests have been <leave status>
Employee emails
 		 Invitation <Employer Name> has invited you to join Employment Hero
  Welcome Welcome to Employment Hero
  Authorising signatory invite You have been nominated as the authorising signatory
  Authorising signatory instructions You have been nominated as the authorising signatory
  Onboarding reminder Don't delay your pay and complete your onboarding process
  Onboarding confirmation reminder Don't delay your onboarding and complete your confirmation process
  Onboarding created by reminder Don't delay the onboarding of your employees and complete your onboarding process

Explore related content

  • Quick add an employee You can use this feature to add a new user to Employment Hero without them having to go through the onboarding process when they first login.
  • I am a new employee, how do I start onboarding? Employment Hero simplifies the process of creating your Employment Hero profile by breaking it down into smaller, manageable tasks.

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